Company Secretary

 

CBD Location - 3 Month Contract

Excellent Rate DOE

Leading Australian Corporation

An experienced Company Secretary is urgently required to work with one of Australia's leading corporations.

The role focuses on coordinating the provision of information on business activities and intentions to relevant internal and external bodies, convening and minuting meetings and actions of those bodies and preparing ????? ????? statutory (and other) returns on behalf of the business.  Day-to-day activities centre on the coordination of internal and external meetings and delivery of Board and Committee papers and notifications of business activities.

Accountabilities
Communication
o       Assist the business with the preparation of business contribution to Board and Committee papers to an appropriate standard.
o Communicate with Board and Committee Members (including external Board Members).
o Communicate Calendar of Events and information requirements to relevant business managers.

Leadership
o Develop clear and measurable objectives for yourself and agree them with the Head of the Organisation.
o Establish working relationship with peers across the Group to ensure a comprehensive understanding of business obligations and responsibilities.

Planning - Operational Delivery
o Implement the Group Governance Framework.
o Provide intra Group reporting (including continuous disclosures, non-audit services).
o Attend Board and Committee meetings and ensure record of issues raised, decisions made and action to be taken.
o Produce Board and Committee agendas, minutes and action lists and distribute same to relevant parties.
o Maintain Calendar of Events to track key delivery dates for lodgements of Board and Committee papers and statutory returns.
o Timely filing of all regulatory statutory lodgements and notifications.
o Establish reporting procedures to reflect current and proposed regulatory requirements and achievement of established timeframes.
o Monitoring ????? ????? initiatives against action lists.
o Produce information regarding business activities and/or intentions as required by external regulatory bodies and/or Board and Committee.
o Provide an overall view of the corporate governance function so as to ensure consistency between Boards, Committees and Sub-Committees to ensure that particular issues are appropriately elevated or acted upon.
o Maintenance of numerous company registers and other records.

Business Acumen
o Look for solutions to issues.
o Undertake regular review of issues to be discussed at Board and Committee meetings and determine any actions required from same.
o Assess business proposals and determine appropriate level of decision-making.  Escalate relevant issues to appropriate Board and Committee.

Position Requirement
Competencies
• Confidentiality, sensitivity and discretion
• Advanced listening and communication skills
• Demonstrated ability to review board & committee papers and reports to ensure relevant information is contained.
• Advanced decision making skills
• Ability to work with limited supervision
• Strong process/systems organisational skills
• Generates innovative solutions by trying different and novel ways of dealing with problems & opportunities

General Knowledge and Experience
• Relevant company secretarial experience, including review of detailed board papers and reports, minute taking, co-ordinating meetings, regulatory lodgements.
• Knowledge of board and committee processes.
• Knowledge of laws and regulatory obligations of Directors and Officers.
• Experience with preparing, reviewing, providing feedback on quality and relevance of information and collating board and committee papers for distribution.
• Demonstrated background in influencing key internal and external decision-makers to achieve desired outcomes
•Specific Knowledge and Experience
• Detailed knowledge of and experience with APRA and ASIC regulatory requirements relating to Life & General Insurance companies, Managed Investment Schemes and Superannuation funds.
• Understanding of the Life Insurance Act, 1995, Insurance Act, 1973, the Superannuation Industry (Supervision) Act, 1993 and relevant regulations.
• Membership of Chartered Secretaries Australia. 
 
Develop and maintain relationships with:
• Board and Committee members (including external directors)
• Executive Team members and other senior management (including their personal assistants and business managers)
• relevant business personnel
• Internal and external auditors
• Finance
• Regulators (including ASIC, APRA, ASX, New Zealand Companies Office)