Office Administration Co-Ordinator
Central Subiaco Location
Unique opportunity to be a part of a National Team
Immediate Start Required
Our client is a worldwide engineering ????? ????? consulting company who are offering ????? ????? role to a dynamic self starter, who will become their Perth based Administration Co-ordinator and work closely with counterparts in 3 states.
Responsibilities are:
• Provide support to management/ project team and regional office with minimal supervision
• Develop and display thorough knowledge of company policies/ procedures
• Provide frequent contact with clients, suppliers or company employees
• Assist in office activities, administration flow and perform administrative support
• Generate/ distribute ad hoc reports, letters, memos, spreadsheets and presentations
• Maintain filing activities and system
• Maintain & schedule meetings, events, office functions/ catering
• Organising office travel arrangements i.e. ticketing, hotel reservations and visa requirements and visit rosters
• Co-ordinate time sheet collection
• Track, route and verify accuracy of invoices prior to approval
• Assist in review, verifying and preparing ????? ?????/ statements
• Assist with securing ????? ?????, cars, phones for new employees as well as off-shore office staff
• Work with HR to assist with house leasing, notification, termination pertaining to expat mobilisation and demobilisation
• Work with Admin/HR to assist with car leasing management, fuel cards, violation notification, termination pertaining to expat mobilisation and demobilisations
• Keep track of asset movements
• Maintenance of the office such as cleanliness, safety/security access & key records and distribution.
• May perform contracting and procuring ????? ?????
• Arranging office space and relocating staff
• Act as backup for other admin support staff in other state offices
The successful candidate will display:
• The ability to work autonomously along with staying motivated
• Be a self starter
• Proficiency in a previous secretarial and administrative support role
• 3-5 years of working experience in a administrative capacity
• Ability to use independent judgment and make decisions
• Consistently apply initiative to anticipate and pro-actively resolve issues
• To co-operate as an active team member
• Enjoy communicating regularly, and communicate well via phone/ email
• Apply commonsense to daily activities and tasks
• Trusted to work hard autonomously
• Enjoy administration and being a part of a bigger national team
• Flexible, pro-active/ can do attitude and personable demeanour
Initial interviews will be conducted next week via Hays, with commencement shortly after interviews are conducted.
Please submit your CV to Priscilla Nicholls at Hays by following the link and prompts.
